Focus Agency

Media. Creative. Spaces

Part-Time Bookkeeper - Hybrid

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Overview

  • Job Title: Part-Time Bookkeeper
  • Reporting to: Management Accountant
  • Department: Accounts
  • Location: Essex
  • Job Type: Hybrid
  • Direct reports: None

As a bookkeeper, you will play a pivotal role in maintaining and supporting the financial foundation of our agency’s Accounts Department, especially focusing on our Creative and Spaces team. You will be responsible for a diverse range of financial tasks, ensuring the seamless and accurate operation of our financial processes while working collaboratively with the team. Your meticulous attention to detail, commitment to compliance, and proficiency with financial systems will be essential in driving the agency’s success and growth.

Job responsibilities

  • Accurately record Cost of Sales invoices in Synergist, ensuring they align with purchase orders and serial numbers.
  • Input Overhead invoices into SAGE, ensuring correct categorisation under appropriate nominal codes.
  • Process Sales invoices and forwarding them to clients.
  • Handle supplier invoices, ensuring accurate processing.
  • Take responsibility for daily processing of approved staff expenses, ensuring compliance with the expenses policy.
  • Prepare payment schedules for approval and execute supplier invoice payments on a weekly basis.
  • Assist with general accounts tasks, including credit control as needed.
  • Maintain and update administrative systems as necessary, fostering efficient housekeeping
  • Adhere to company policies, procedures, and instructions at all times
  • You will be expected to carry out any other duties that may reasonably be required in line with your main duties

Person specification

  • Degree in Accounting, AAT Level 2 or 3 qualification, or a related accountancy qualification is required
  • Demonstrated prior experience in accounting and bookkeeping roles
  • Previous credit control experience is essential
  • Sound understanding of office operations
  • Proficiency in working within a fast-paced accounts environment
  • Capable of account reconciliation
  • Proficient in Microsoft Office suite, encompassing Word, Teams, and particularly adept in Excel
  • Highly experienced in SAGE software
  • Quick learner with the ability to adapt to new systems effectively
  • Strong grasp of the fundamental principles of double-entry bookkeeping
  • Excellent verbal, written communication, and interpersonal skills enabling effective interaction with customers and external stakeholders
  • Exemplary accuracy and attention to detail
  • Strong analytical and problem-solving abilities
  • Proficient in both organisational and time management, ensuring tasks are accomplished effectively
  • Professional telephone etiquette
  • Familiarity with GDPR regulations and relevant legislation
  • Skilled in establishing and nurturing client relationships, internally and externally, across various hierarchical levels
  • Possess a composed and confident demeanour for handling potentially challenging conversations
  • Proficient multitasker with sustained motivation and a positive outlook
  • Capable of performing effectively under pressure and meeting stringent deadlines
  • Committed to both efficiency and precision in work execution

Equal Opportunities employer

Focus is an Equal Opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We do not discriminate on the basis of race, colour, nationality, ethnic or national origins, sex, gender reassignment, sexual orientation, marital or civil partnership status, pregnancy or maternity, disability, religion or belief, age, or any other ground on which it is or becomes unlawful to discriminate under the laws of England, Wales and Scotland. All employment is decided on the basis of qualifications, merit, and business needs.

Before you apply

At the Focus Agency Group, we’re committed to being the best.

Our team is made up of highly skilled professionals who possess not only a deep understanding of our clients’ requirements, but also an innate grasp of the ever-evolving digital landscape.

We value creative minds and believe in providing our team members with stimulating projects and the opportunity to work alongside leading figures in the digital industry. As part of our commitment to professional development, we offer tailored training to empower our team to stay ahead of the curve.

When you join the Focus Agency Group, you’ll be embarking on an exciting journey where your expertise will be nurtured, your ideas will be valued, and your career will thrive.

  • Please ensure you submit an up-to-date CV
  • If the position you’re applying for requires a portfolio, we kindly ask you submit or share a link to showcase your work
  • You must have the right to work in the UK
  • You must be within commutable distance of your designated office

Frequently asked questions

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